Executive Legal Business Assistant to Very Friendly High Profile Partner

TORONTO, ON M5X 1B7

Type: OS - Admin & Corporate Services Job Number: 16758

Job Description


Our client, one of Canada's leading business law firms is searching for a competent Executive Legal Business Assistant to proactively and independently manage the practice of  a Senior Partner in their Emerging and High Growth department.  This position requires an excellent multi tasker with high level administrative and communication skills and is available due to his assistant retiring. This firm believes in work, life, balance and promoting a positive and supportive work environment.   This Partner requires someone whose main responsibility will be to handle up to 600 emails a day and oversee all calendar management.

Responsibilities:
  • Manages the LP’s Inbox and Calendar. Proactively monitors and responds to emails to keep current on developments within files.   Maintains LP’s calendar, including making or changing appointments, organizing meetings and arranging facilities, preparing agenda, coordinating meeting attendees, and keeping LPs apprised of issues requiring attention 
  • Point of contact with clients and various internal and external stakeholders to provide assistance and information as required.  
  • Independently performs client account management by ensuring time charges are submitted, following up on delinquent time charges with other LPs and Legal Assistants, reviewing and editing prebills, preparing invoices for review by LPs, verifying fees and disbursements, preparing write-offs and addressing client inquiries regarding billing and trust funds matters 
  • Coordinates the logistics of external client functions and makes travel and hospitality arrangements as required.   Ensures travel documents such as visa and passports are in order
  • Supports client development activities, such as managing bios, entering/updating information into CRM database

Salary range: 73-80k Plus Bonus. Hybrid Work Model . 

Qualifications:

The position requires the completion of a Community College Office or Business Administration program plus a minimum of six years’ experience working in a professional services or legal environment supporting C-level executives.

Interested candidates may forward a resume to  Martha Orr  morr@deangroup.ca

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